Teams

The Teams section is where you organise members into groups (for example training teams, age groups or divisions), give each one a schedule, and put a coach in charge. Each team has a name, a colour, an optional photo and an optional member limit.

Create a team

1. Open Teams and choose Add team.
2. Enter a team name and pick a colour so the team is easy to spot.
3. Optionally add a team image, a description and a maximum number of members.
4. Optionally assign a coach and one or more assistant coaches (see Assign coaches).
5. Add a training schedule if the team meets regularly (see Set a training schedule).
6. Save. The team appears as a card in the list.

Teams are sorted by their earliest training day, so the teams that train soonest in the week come first.

Set a training schedule

A team can have one or more training slots. For each slot, in the Add team or Edit team window:

1. Choose Add slot.
2. Pick the day of the week and the start and end times.
3. Optionally add a location (the venue).
4. Repeat for every regular session. Remove a slot with the trash icon next to it.

Each slot shows on the team card as a small badge (for example “Mon 18:00”), so the weekly rhythm is visible at a glance.

Assign coaches

On a team you can set one main coach and any number of assistant coaches:

• Pick an existing coach from the list, or choose Add coach to create a new one without leaving the team window. A coach you create this way is selected automatically.
• Assistant coaches are chosen from the same list; the main coach is excluded so you do not pick the same person twice.

Coaches are managed in their own section too. See Coaches.

Manage team members

1. On a team card, open the menu (the three dots) and choose Manage members.
2. The window shows current members at the top and an add members search below.
3. Type a name or email in the search box, then select a person to add them to the team.
4. Remove a member with the X next to their name.

Only members who are not already on the team appear in the add list.

Set a welcome email

Each team can have a welcome email that goes out automatically when a new member’s first invoice is paid and they are on that team:

1. In the Add team or Edit team window, scroll to Welcome email.
2. Write a subject and a body. The body uses the rich text editor, so you can format text and add images.
3. Save the team. The email is sent on its own when the trigger is met; you do not send it by hand.

Edit or delete a team

• Open the team menu and choose Edit to change any detail, including the schedule, coaches and welcome email. If you have unsaved changes, Zantu warns you before you leave.
• Choose Delete to remove a team. This also removes its training slots and cannot be undone.